Receptionist/Legal Secretary

Cincinnati

We have an excellent opportunity for a Receptionist/Legal Secretary in the Cincinnati office. This is a non-exempt position reporting to the Office Manager. This position will be responsible for front desk operations and a variety of administrative and clerical tasks. This position will provide secretarial support for the secretarial pool.

Responsibilities:
  • Greets all clients and visitors in a polite and friendly demeanor, determines nature of business and notifies appropriate individual of their arrival or directs to destination. Assures that proper visitor records are maintained.
  • Operates telephone console to receive incoming messages; obtains caller's name and takes message or transfers caller into voicemail upon request.
  • Validates parking tickets for staff and visitors.
  • Coordinates office usage for visiting attorneys.
  • Coordinate car and dinner reservations, when requested, for visiting attorneys and clients.
  • Performs variety of clerical duties, as needed, including composing and typing correspondence, stuffing envelopes and placing labels on envelopes, and maintaining files and other records.
  • Assists with Firm special events as needed.
  • Composes and types routine correspondence for review.
  • Answer telephone and gives information to callers and routes call to appropriate individual, takes messages and places outgoing calls.
  • File documents with courts (e-filing).
  • Assist with opening and closing of client matters.
  • Assist with billing/edits .
  • Assist attorneys with editing and releasing their time into time entry system.
  • Draft, revise, edit and proofread documents.
  • Assist with hotel and flight travel arrangement.
  • Assist with lunch and dinner reservations with clients.
  • Reserve conference rooms, arrange meetings and assist in ensuring that required services and provisions are provided at meetings.
  • Enter expenses into Chrome River.
  • Request checks for various vendors.
  • Assist with keeping records of all required CLE hours.
  • Coordinate routine facility maintenance.
  • Act as a liaison with building management and other contract services such as cleaning, carpet cleaning, maintenance, dock scheduling, lighting.
  • Manage monthly facility related vendor invoices.
  • Perform other duties as assigned.
Requirements:
  • High School diploma or General Education Degree (GED); with 3 years of related experience or the equivalent combination of education and experience.
  • Proficiency in Microsoft Office Suite including Word, Outlook, Excel, and PowerPoint.
  • Ability to multi-task and be detail-oriented with strong organizational skills.
  • Demonstrates good judgment, tact, and flexibility under pressure in a mixed-matrix environment with many competing priorities.
  • A strong client service approach and team orientation.
  • Ability to work overtime when needed.
How to Apply:

Interested individuals should submit their resume to Dusty Bargo at dbargo@bakerlaw.com. Please remember to include the job title and office location (Cincinnati) in the subject or body of your email.

Baker & Hostetler LLP is an Equal Opportunity Employer.